Technology

Reliable Methods for Export Outlook OST Data Backup in PST

August 1, 2023
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You are looking for a way to Export Outlook OST Data Backup to PST. If you answered yes, you are reading the correct post. Using the provided manual and professional solutions, we will show how to convert OST to PST with emails, notes, calendars, and contacts, etc.

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Manual Approach to Exporting OST Emails from Outlook to PST

This manual method is required to maintain a backup of the original OST emails when exporting from OST to PST. Because email messages could become corrupted during the conversion process. This manual migration technique consists of the following three steps:

Step 1: Archive records

Outlook’s email client provides the capability to archive data and convert OST to PST. Follow the instructions below:

  1. First, you must launch the Microsoft Outlook application.
  2. Select Info from the File Menu’s File pane.
  3. Select Archive from the subsequent drop-down menu.
  4. A dialog pane titled Archive will appear on the screen.
  5. Check the box next to “Archive this folder and all subfolders” Then, you can select the export folder of your choosing.
  6. Now you can select the “Archive Items Folder than” option to select a date from the calendar.
  7. You can now navigate to the location where you want to save your new PST file. Then, select Ok.

In the edit pane, you can now see the location of your PST file. Select the OK tab to initiate the procedure.

Step 2: Use the Import/export Wizard

This solution is the most scalable method to export an OST file to PST in Microsoft Outlook 2016. To complete the assignment, please follow the steps below:

  1. Launch Outlook 2019, 2016, 2013, 2010 or versions below.
  2. Open the “File” menu and select “Import/Export”
  3. A window titled “Import & Export Wizard” will appear; select Export to a file.
  4. Select the Outlook data file (.pst) option from the storage menu.
  5. Select the “Include Subfolders” checkbox and select Finish.
  6. MS Outlook will now export all offline OST files to the PST format.

If the export procedure is performed on an existing password-protected file, you can enter the password and click the OK button. If you wish to add a password to the PST file format, enter the password in the “Create Outlook data file” window and then tap the OK button. You can then add the password and tap OK.

Read More: Export OST files to PST

Step 3: Copy items to the new PST file

The methods listed below will assist you in migrating OST emails to PST.

  1. Launch Microsoft Outlook and create a new PST file in the Outlook profile.
  2. Then, you can select all of the mailbox folders that you wish to convert to PST format.

Consequences of the Free Manual Method

In some instances, the manual procedure of OST to PST migration is advantageous. Nevertheless, it is subject to the following restrictions:

  • Difficult for novice users.
  • Time-consuming.
  • High risk of data loss or deletion.
  • No bulk file conversion.

Alternate Method to Export Backup of Outlook OST Data to PST

Try a professional or alternative Export Outlook OST Data Backup in PST Tool to export OST emails, contacts, and calendars to PST Outlook directly. It is a program that can easily transfer OST files. This application requires no technical knowledge to operate. In addition, it has a basic and user-friendly GUI interface that assists non-technical users with migration tasks. The program is capable of converting OST files to PST format with all associated data, including emails, calendars, contacts, attachments, tasks, etc.

Here are the methods for converting OST files to PST files in Outlook: –

  • Install the OST to PST Converter software on your computer after downloading it.
  • Run the application, choose the OST files you want to convert, and click the “Browse” button.

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  • Show the Preview of the OST file and Choose the file converted.
  • Check/Uncheck Ignore Empty Folders.

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  • Select the destination path and Click the “browse” button.
  • To start the converting process, click the “Generate Now” Button.

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Benefits and Features Offline OST file to PST Conversion

  1. Export multiple OST files directly to PST format simultaneously.
  2. Date filter to convert select data within a particular date range.
  3. Maintains all email details including attachments, formatting, links, folder structure, Metadata, etc.
  4. Conversion from OST to PST does not require Outlook.
  5. Compatible with all Mac and Windows OS versions.
  6. Massive Conversions
  7. Disregard empty folders

Final Words

In the preceding article, we discussed “How to Export Outlook OST Data Backup in PST” using both manual and alternative techniques. In this article, we observed that converting OST to PST manually is not as simple as it seems. It is difficult and time-consuming for users without technical knowledge. Using alternative programs such as OST to PST Converter can circumvent these difficulties.