Summary: In the present scenario, both PST and PDF file formats have gained significant popularity among users and organizations. PST is a well-known mail client extension, while PDF serves as a widely used document file format. The challenge arises when users or organizations need to understand how to export Outlook emails to PDF. During such situations, they seek precise and high-quality solutions that facilitate the seamless conversion of Outlook messages into PDFs without relying on Outlook itself. This blog provides comprehensive insights into the powerful method of exporting PST files to PDFs without the need to install Outlook.
For those seeking a thorough data migration from Outlook message files to PDF, this article offers valuable assistance through both manual and alternative solutions for the flawless export of PST files to PDF without relying on Outlook. Before delving into these solutions, it is essential to grasp some key insights about Outlook’s message file, PST, and the PDF Adobe Reader.
Key Insights into Outlook Message File PST and PDF:
Outlook utilizes the.PST extension to save individual emails. In contemporary times, Outlook is widely adopted by users for both personal and professional purposes. To obtain an Outlook message in PST file format, simply open Outlook, select the desired messages, and drag-and-drop them to a chosen location, such as the desktop or a folder. Upon completion, the extensions of all messages will reflect as PST.
PDF stands as the standard document file format associated with Adobe Reader, serving various purposes such as presentations, documentation, and future references. It holds unparalleled popularity, widely recognized for its safety and versatility compared to other formats. As a meticulously developed document file, PDF encapsulates intricate details, limitless graphics, fonts, images, and more. It seamlessly opens with Adobe Reader, available for free download.
Manual Method for Exporting Outlook Email to PDF:
While Outlook and Adobe Reader do not provide a direct conversion option for exporting Outlook messages to PDF, a manual workaround allows for the conversion of Outlook emails to PDF individually. Follow the steps below to understand how to export an Outlook email to a PDF manually:
- Open Outlook and select the emails you wish to convert to PDF.
- Navigate to the File menu, choose the “Save As” option, and select the.html file format.
- Save the Outlook email as an HTML file at your preferred location.
- Open the saved.html file with MS Word.
- After opening the HTML file in MS Word, review its content.
- Go to the “Save As” option in the File menu, select the.pdf format, and save the file in PDF format.
While this step-by-step manual process allows for the conversion of Outlook emails to PDFs one by one, it comes with limitations. It cannot save all. PST files into PDF simultaneously neglect email attachments, are unsuitable for large data migration, are time-consuming, lack security for database maintenance, and can miss email details due to technical errors.
Alternative Solution:
Recognizing the shortcomings of the manual approach, an alternative solution is presented through the Softaken PST to PDF Converter Tool. This tool facilitates batch importing of multiple PST message files to PDFs without requiring Outlook installation. With this solution, users can convert PST files to PDFs with original attachments. Additionally, the tool offers the option to convert attachments to PDF, ensuring a comprehensive migration. The software provides a preview of PST emails, offering a more efficient and secure approach to Outlook message file to PDF migration.
For those skeptical or desiring a trial, the Softaken PST to PDF tool offers a free trial version. This trial allows users to export a few PST messages to PDF at no cost, providing a glimpse into the efficiency of the tool.