Summary: This blog post gives you a complete solution on how to convert Outlook data file to PDF. Therefore, then continue reading this blog post for a complete solution to export PST file to PDF with attachments.
In forensic analysis of digital files, we are well aware that Adobe PDF files are fully allowed to present evidence in a legal context. This is because portable documents have a variety of security options, and their immutable nature makes them more useful for legal purposes.
In response to the requirements of researchers who want to convert Outlook PST email to PDF, we publish today’s post here. This solution allows forensic agents to convert PST files to PDF for legal purposes. Let’s see how to save Outlook data files in PDF format without wasting a lot of time.
Why Do People Need to Convert Outlook PST to PDF?
- PDF displays documents in an electronic format that is hardware, software, and operating system independent.
- PDF is a free application compared to MS Outlook
- Users can protect PDF files with user and owner passwords
- Compress PDF files and easily share online
- Portable document is the best and most versatile document format and is the choice of most users when planning the storage of their messages.
- Many professional users and organizations want to migrate their PST files to PDF document format to ensure backup for future use by migrating Outlook mailboxes to PDF format.
- Some court investigators and lawyers need to export the PST to PDF format in order to present and present evidence in court. This is because the court accepts the evidence of the email in the PDF file.
Manual Solution to Convert Outlook Data File to PDF
The manual solution requires you to use the Microsoft Outlook application to convert the file to Adobe PDF format.
- Open the Outlook Application
- Click the email to export it to PDF
- Now go to the File menu and Press Print
- Press the “Microsoft Print to PDF” option
- Then click Print
- Save the resulting file to a location with a file name.
Challenges Faced When Using the Manual Method
- The manual process only works for some files, not for multiple emails
- This is complicated and time-consuming.
- Only one email can be saved at a time
- Technical knowledge of the manual method is required.
- Requires installation of the Outlook app.
Secure Way to Convert Outlook Data File to PDF Without Outlook
The best way to get the results right is to use a PST to PDF Converter Software. This is one of the best utilities that allows users to group exported PDF files with email attachments and select the desired data items. It is specially designed by experts so that users can perform file conversions immediately. This tool provides some advanced features such as searching for specific emails from a large amount of data on the dashboard. This tool is compatible with all Outlook versions such as 2019, 2016, 2013, 2010 and so on. It supports a very simple conversion method to move multiple data from PST format to PDF with attachments.
Also, users who want to try it can use the free demo tool. This tool will help you understand the complete solution for converting Outlook emails to PDF format. In the demo, you can convert 50 emails from PST format to PDF for free. Therefore, download the free demo of Outlook PST Conversion Tool to get rid of all your doubts about how to export Outlook data files to PDF format.
Convert Outlook Data File to PDF Without Outlook – Complete Working Guide
- Properly Download and Run the software on your Windows Machine
- After installing the software, click Add File Option to add PST file / folder
- After adding the PST file, you can use the preview tool to preview all uploaded files before the final conversion process. Then click the Export button
- Now Select PDF as the output format
- Now the software will start the conversion process. When the process is complete, the software displays the message “Conversion completed successfully”. Then press the OK button.
Time to Conclude
Here, we cover how to convert Outlook data file to PDF without installing Outlook. Therefore, most of the users are looking for a free solution to carry out the conversion process. However, one thing you need to keep in mind is that the manual solution has some limitations. As mentioned in the article, with the steps provided, you can save a single email as a PDF. That is why it is recommended to use an alternative tool called “PST to PDF Converter”. It is an excellent software to implement a safe and secure conversion process. You can easily convert PST to PDF data in the most efficient way.
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