Benefits Of Microsoft Teams Governance

You may become overwhelmed with Microsoft Teams when you add more members, have more meetings, and build more teams. It’s critical to make sure you’re following Microsoft Teams governance best practises to avoid this. Microsoft claims to have over 145 million daily active users, however it is unclear how many of them have a specific governance strategy.

Failure to identify and follow Microsoft Teams automation governance best practises results in security and compliance gaps, time-consuming administration and management, and user uncertainty about what they can and cannot do.

What is the governance of Microsoft Teams?

By Microsoft Teams governance, we mean how you control user access and data in accordance with your company’s policies, as well as how you keep your data safe. As Teams incorporates Office 365 Groups, OneDrive, SharePoint, and other Microsoft 365 services, settings and policies expand into Microsoft 365 governance. Microsoft Teams governance is critical to the administration and usage of Teams on a day-to-day basis.

Best practise #1 for Microsoft Teams governance is to decide who may establish teams.

Do you want everyone to be able to form a team? There will be a delay for your users if everyone can form a team. Any user can start a new team when one is needed. But what if creation isn’t controlled? On the back end, you’ll have redundant teams, teams that don’t serve a function, and a slew of empty SharePoint sites. As a result, you can consider fully restricting creation permissions. To accomplish this in Teams, disable the ability to establish Office 365 groups.

Best practise #2 in Microsoft Teams governance is to decide who may allow guest access.

External guests can join teams and have immediate access to the team, chat, files, and applications. With guest access, you may easily turn it on and off. Will you enable all of your users/teams to invite visitors from other organizations? Microsoft now allows all users to ask a visitor to join their team by default. In Active Directory or the Teams Admin Center, you may manage this on a global basis.

Best practise #3: Create (and convey) a naming strategy for teams and channels 

Everything will be nice and tidy when you put up your first batch of channels in Teams. This may give you the mistaken sense of confidence that things will always be this way. In truth, allowing each user in your company to establish their own naming convention allows them to exhibit their uniqueness. While personality is vital in corporate communication, channel names that are inconsistent lead to confusion, untidiness, and decreased productivity.


Microsoft teams analytics and reporting corporate governance is intended to promote our shareholders’ long-term interests, maintain internal checks and balances, increase management responsibility, inspire public trust, and create responsible decision-making and accountability. Our Articles, Bylaws, and a set of principles and standards included in the papers mentioned below make up our corporate governance system. The Board examines changing practises on a regular basis to evaluate which practises will best serve our shareholders’ interests.

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